Monitoring Board Respondent Participation

Welcome Page

The first screen that is viewed when logged into a discussion board is the Welcome tab. Here you will be able to get an overview of participants that have logged in under the Participant Activity area.

The Participant Activity area shows the last time a participant was active in the group under the Last Logged In section. This activity can be anything from logging in to actually participating in the board by answering a question. The times can range from minutes to days.

This area only updates when the board is open.

From the Welcome page, you can then click the 'Email Address' link to quickly get to the Send Emails page to email people who have not logged in at all, or who have not logged in for 24 hours.

The Send Emails area is another quick way to get an overview of participation as needed, by using the filters here.

 

Reports

There are also reports in the reports tab that assist with participant tracking. These are the Participation Statistics and the Completion Report.

Participation Statistics

The Participation Statistics are where reports can be run in order to see which questions have been answered by specific participants in the board. It is also where some general, overall statistics can be found.  A few general statistics on your board that can be viewed here:

Total Active Participants - gives the number of active participants (participants that have made at least one post) compared to the number of participants loaded into the board.
Total Participant Posts - gives the number of participant responses in the board.
Total Moderator Posts - gives the number of moderator responses in the board.

A report can also be generated here to see how many times each person has responded to each question.
There are a number of settings and filters that can be set here in order to get just the questions and participants that are needed for the report.

Here is example of what this table looks like:

Completion Report

The Completion Report is similar to the participant statistics but gives you a percentage of what has been completed by each participant. This is generally used more so for incentive determination but can also be used for participant tracking.

There are 2 settings here that can be selected before generating the table.

• Include Optional Questions - moderators can set questions to be optional or required. Required questions are questions that participants are forced to fill out. Optional questions are non-forced questions. Selecting this checkbox will include optional questions in the generated report.
• Include Closed Questions - moderators can set timing on questions to close before the group completes. Closed questions are questions that have been closed by the moderator. Selecting this checkbox will include closed questions in the generated report.

See also Why is my completion report blank?

Filter options include: 

• Filter Participants - This drop down allows you to filter the participant list to include the following.
• All Participants - All participants in your board
• 100% Complete - Only participants that are 100% complete
• Completed at Least… - People that have completed a specified amount
• Filter Groups - this drop down allows you to filter the participant by group within your board.

To run this report, click the Generate Table button.

Here is what the completion report looks like:

Users are listed on the left with columns for the number of responses they have in the board overall, the number of completed questions, the number of questions that were available to them and the percent they have completed.

Click the Export Completion Report button to export the report into an Excel file.